Virtual Office in India

Updated on Wednesday 10th October 2018

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A virtual office in India refers to a modern way of having a business presence in this country, which can reduce the administrative costs associated with running a company. Investors interested in starting a company in India may opt to set up a traditional office (where the commercial activities are held) or they may opt for a virtual office, which can provide multiple advantages, one of them referring to the greater flexibility of completing various business activities, compared to the traditional office

The investors can work from a remote location and set their business meetings at the address where the virtual office is located, which is usually in a prestigious area of an Indian city. Our team of specialists in company formation in India can assist investors on the documents they should prepare when requesting the services of a virtual office

Main services provided by an Indian virtual office  

Local and foreign businessmen interested in how to form a company in India can have different advantages, depending on the legal entity chosen for registration; the legislation available here also provides the opportunity of purchasing a shelf company, which will reduce the amount of time related to the incorporation steps. In the case of a virtual office, investors can select different types of service packages, depending on their specific needs. As a general rule, a virtual office will provide the following services:
  • an office address in a prestigious commercial area of a city, generally in a business center;
  • mail services – the investors can specify the manner in which mail is collected and forwarded;
  • local phone number – through which partners and company’s clients can easily reach the businessmen; 
  • voice mailbox and meeting room, which offers a set of modern means of communication.

The following video offers a short presentation on the virtual office services available in India:
Depending on the selected services, our team of agents in company registration in India can offer assistance on the general monthly costs, which do not include costs related to rent or the office’s infrastructure. The services may be modified on a current basis in accordance with the company’s needs

Why request the services of an Indian virtual office? 

The virtual office is generally recommended to the local and foreign businessmen who invested in a startup. Since the business has recently started its activity and if the available capital is not represented by a large amount of money, the virtual office can become the perfect solution, as it has smaller costs

Having a brick and mortar office can incur numerous costs and it can take up a large amount of time until the establishment is proper for developing business activities, especially when building a new location. Through a virtual office, the investors will not have to struggle with the associated issues of a traditional office and, instead, they can spend the respective time by establishing business partnerships, attending events related to the industry in which the company operates and generally manage the business in a proactive manner

More importantly, it will provide the opportunity of addressing to a larger employment market, that is not bound to a single region. Since the company’s employees work from a remote location, they can be hired from any Indian region or from other countries.  

What are the advantages of a virtual office? 

Those who are considering how to form a company in India can choose to operate through a virtual office as well, as it provides a set of advantages which are not only related to the low monthly costs. For example, one benefit is that the company’s employees will not have to waste time on the commute, since the activities that are assigned to them can be completed from a remote location

As there is an increased trend in performing business activities in a more flexible way, this is also applicable to the employees met across the world, especially in the case of those who are young and dispose of a set of skills needed in the modern business environment (ability to work with a computer, using online platforms, talking more foreign languages and so on). 

Due to the fact that the company’s employees will be able to perform their tasks under a less strict schedule, the company can benefit from less vacation days granted to its personnel and from less requests for leaves based on specific requests. The virtual office is seen as a solution for increased productivity, since the employees generally have to complete their tasks up until a specific deadline. 

Furthermore, operating through a virtual office in India can have a positive impact on the company’s employees retention rate, as people are no longer finding appealing working through a fixed daily schedule; our team of specialists in company registration in India can provide in-depth information on the types of employment contracts that are available under the Indian legislation

How can an Indian virtual office increase the image of a company? 

Since the company will be provided with an official business address and an office where it can handle various business tasks and meetings, the virtual office can increase the professional image of a business. Business partners are more likely to increase their level of trust in a company that is backed up by a professional, corporate image

Nowadays, the idea of running a business through a virtual office has become widely accepted, as it can be met across the world and the business environment is rather familiarized with the notion. Thus, there are no risks that could affect the image of a business.  

The cost of a virtual office in India can range depending on the region in which the business address will be registered. Businessmen can rent the services of a virtual office on a monthly, quarterly or yearly basis, and the costs range between $20 – $55 (on a monthly basis); our representatives can provide more details on this matter.  

Additional virtual office services in India  

As the needs of a modern business can vary from a period to another, the investors can request additional services, to better manage their daily activities. The company’s representatives may ask for a dedicated fax service or extra usage of the meeting room, where they can meet with the company’s employees, if needed (although the employees generally work from a remote location).
Many foreign businessmen choose the services of a virtual office if they want to start a company in India, but they don't need a business establishment there in the near future. Investors are invited to contact our team of consultants in company formation in India for in-depth advice on how to set up a company in this country as well as on the corporate services provided in a virtual office.  



October 12, 2017

The virtual office can be a very attractive way of starting a business here for small investors who do not need numerous employees and who carry out just several business activities.

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